Workflow Security

Workflows can define their own security model to allow fine-grained control over your Workflow library

1 Global Permissions
2 Override Workflow Permissions
3 Bulk Updating Permissions

Global Permissions

Workflows have 3 Global Permissions available:

Read - If a user has Read permission on Workflow they will be able to view all aspects of the Workflow in the UI, including the Workflow definition, properties, and security model.
Create - Create permission allows the user to create new Workflows in FlexDeploy.
Update/Delete - All aspects of the Workflow can be updated. This includes but is not limited to, the Workflow definition, properties, security, and tags. Users will also be able to delete Workflows provided they are not in use.

Automatic Update Permission

Assigning Create permission will automatically apply Update/Delete permission

Override Workflow Permissions

When a new Workflow is created, it will use the Global Permissions for Workflows by default. Each Workflow can define its permissions by navigating to the Security tab of the Workflow details and checking Override Global Read and Update Permissions.

Both Read and Update permissions can now be updated and saved as needed.

Overriding Permissions

When overriding permissions, note that you are fully overriding the Global Permissions for Read and Update. Should you override permissions and remove all Read groups then no groups (other than admins) will be able to view the Workflow regardless of Global Permissions.

Bulk Updating Permissions

Should you wish to update the security of multiple Workflows at once, you can do so via the Bulk Update Permissions menu item on the Workflow List page.

This will launch a popup where you can select multiple Workflows and apply the same permission changes across all of them.