Email Communications
- Copy Page Tree
- Erick Jones
- Brian Draheim (Unlicensed)
The Email Communications system settings links FlexDeploy to your email server to enable outbound event notifications, and optional inbound reply processing for approval responses.
Changes in 5.1.0.5
The Communication Settings have undergone some changes in 5.1.0.5 to provide better support for replying to approval notifications via email. If you are planning to use that feature, an upgrade to 5.1.0.5 (or higher) is recommended. For documentation relating to the Email Communication settings for older 5.1 versions, see /wiki/spaces/FD51/pages/1434943511.
| Property | Description |
|---|---|
| SMTP Host Name | Host name of the SMTP server for event notifications. |
| SMTP Host Port | Host port of the SMTP server for event notifications. |
| SMTP User | SMTP Authentication user |
| SMTP Password | The SMTP User's password |
| SMTP From Address | Address from which all outbound emails are sent |
| Enable TLS | Identifies if the communication channel requires Transport Layer Security (TLS). |
| Enable Email Approval | Enable approvals by email reply. Requires IMAP host name/port amd user/password |
| IMAP Host Name | Host name of the IMAP server for inbound email processing. Required if email approvals are enabled. |
| IMAP Host Port | Host port of the IMAP server for inbound email processing. Required if email approvals are enabled. |
| IMAP User | IMAP Authentication user. Defaults to the SMTP User. |
| IMAP Password | The IMAP User's Password. Defaults to the SMTP Password. |
| Email Reply Folder | The email folder to process replies from. Defaults to INBOX if not specified. All inbound emails will be sent to default inbox folder, but rules can generally be configured on mail servers to move them to other folders if desired. Warning All emails from the this folder will be deleted after processing. Do not use an email account which is used for any other purpose since the emails will be deleted. |
| Approval Reply Address | Return address for approval replies. Defaults to the SMTP From Address. Important The emails are read and processed from this this account, which must be a dedicated inbox and not used for any other purpose. All emails from the Reply Email Folder in this account will be deleted after processing. The connection is established to the mail server using the IMAP settings, and therefore, the IMAP user and the Approval Reply address must be linked. It is possible to utilize an email group/distribution as the reply address, provided the IMAP User is a member of that group. |
| Email Reply Process Interval | Frequency in which FlexDeploy processes inbound messages from the Email . Required if email approvals are enabled. Default value is 5 minutes. Any change requires a restart of the FlexDeploy server for changes to take effect. |
| Email Reply Process Count | Number of email messages which are read and processed each interval. The limit prevents Spam or DoS attacks from impacting the performance of the FlexDeploy server. Required if email approvals are enabled. Default value is 30 messages. |
Once the configuration is complete, you can test the configuration by clicking on the Test Email Configuration button.
- Send a test email to the logged in user's email address to validate the SMTP related settings.
- Reads the inbox of the Approval Reply Address to validate the IMAP related settings.
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