FlexDeploy Evaluation Template

Objective

Create an actionable plan which allows users to evaluate FlexDeploy within 4 weeks.  The important aspects of this plan include a clearly defined scope, assigned resources, defined success criteria, regular checkpoints, and support from Flexagon along the way.  Flexagon's process to enable evaluators to achieve this objective is summarized as follows:

  • Develop an evaluation plan
    • Current state assessment & future state planning
    • Define scope (technologies and use cases)
    • Determine customer resources required to meet objectives over a 4 week period
    • Create a simple project plan to make the objectives actionable and achievable
  • Flexagon will provide consulting for the first two weeks (six 2 hour working sessions)
  • Weekly review of progress and issues with customer implementation and leadership teams, and Flexagon sales and consulting teams.
  • Email support for the remaining two weeks of the evaluation period
  • Support in creating the presentation, demo, and business case to key stakeholders and decision makers
  • Final review and definition of any next steps

The evaluation planning, working sessions, support, and assistance in preparing the business case are available at no cost.

Assumptions

  • Evaluation will be executed over 4 contiguous weeks.
  • Customer will provide resources required to carry out the defined scope within the evaluation period.
  • FlexDeploy installation (including any supporting software) will be completed prior to the start of the evaluation period.
  • The pre-evaluation checklist is completed prior to the start of the evaluation period.

Deliverables

  • Evaluation Plan
  • Execution of Use Cases per evaluation plan
  • Meeting minutes of each checkpoint
  • Presentation/Demo/Business Case

Pre-Evaluation Checklist

  • Is there budget for purchase provided evaluation is successful and business case can be made?
  • Is there a clearly defined scope?
  • Are all use cases documented?
  • Is FlexDeploy installation complete?
  • Are sufficient and appropriate resources allocated to complete the POC scope during the evaluation period?
  • Has all the requested supporting information been collected (e.g. environment/server details)?  See Preparation for FlexDeploy POC.
  • Have working sessions been scheduled?
  • Have checkpoint meetings been scheduled?

Scope

The Evaluation Planning will define the scope of the evaluation:

  • Technologies
  • Future State Definition
  • SCM Integration
  • External tools such as Jira or ServiceNow
  • Enviornments & Instances participating in the pipeline

Use Cases

Specific use case to be carried out (including pipeline and release).

Evaluation Project Plan

See sample project plan for 4 week evaluation.

  File Modified

Resources

Estimated resources required for the evaluation.  Week zero is in the two weeks leading up to the start of the evaluation.

Week 0 - Evaluation Planning / Pre-Evaluation Checklist

RoleResource NameHours Expectation
Flexagon Consultant
2
Customer Technical Lead

2-5 (based on scope)

Customer Administrator
2-5 (based on scope)
Customer Project Sponsor
1

Week 1 - FlexDeploy Configuration & Hands-on Training

RoleResource NameHours Expectation
Flexagon Consultant
6
Customer Technical Lead

12-20 (based on scope)

Customer Administrator
3-5 (based on scope)
Customer Project Sponsor
0.5

Week 2 - FlexDeploy Execution & Use Case Execution

RoleResource NameHours Expectation
Flexagon Consultant
6
Customer Technical Lead

12-20 (based on scope)

Customer Administrator
1-3 (based on scope, as needed)
Customer Project Sponsor
0.5

Week 3 - Execute Use Cases contd.

RoleResource NameHours Expectation
Flexagon Consultant
2 (email support)
Customer Technical Lead

10-20 (based on scope)

Customer Administrator
1-3 (based on scope, as needed)
Customer Project Sponsor
0.5

Week 4 - Prepare demo, presentation & business case

RoleResource NameHours Expectation
Flexagon Consultant
1-2
Customer Technical Lead

2-4 (based on scope)

Customer Administrator
1-3 (as needed)
Customer Project Sponsor

1-2

Meetings

  • Evaluation Planning (1 hour)
  • Checkpoint #1 (30 minutes)
  • Checkpoint #2 (30 minutes)
  • Checkpoint #3 (30 minutes)
  • Presentation/Demo/Business Case Preparation (1 hour)


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