FlexDeploy Evaluation Template

Objective

Create an actionable plan which allows users to evaluate FlexDeploy within 4 weeks.  The important aspects of this plan include a clearly defined scope, assigned resources, defined success criteria, regular checkpoints, and support from Flexagon along the way.  Flexagon's process to enable evaluators to achieve this objective is summarized as follows:

• Develop an evaluation plan
  • Current state assessment & future state planning
  • Define scope (technologies and use cases)
  • Determine customer resources required to meet objectives over a 4 week period
  • Create a simple project plan to make the objectives actionable and achievable
• Flexagon will provide consulting for the first two weeks (six 2 hour working sessions)
• Weekly review of progress and issues with customer implementation and leadership teams, and Flexagon sales and consulting teams.
• Email support for the remaining two weeks of the evaluation period
• Support in creating the presentation, demo, and business case to key stakeholders and decision makers
• Final review and definition of any next steps

Assumptions

• Evaluation will be executed over 4 contiguous weeks
• Customer will provide resources required to carry out the defined scope within the evaluation period
• FlexDeploy installation (including any supporting software) will be completed prior to the start of the evaluation period
• The pre-evaluation checklist is completed prior to the start of the evaluation period

Deliverables

• Evaluation Plan
• Execution of Use Cases per evaluation plan
• Meeting minutes of each checkpoint
• Presentation/Demo/Business Case

Pre-Evaluation Checklist

• Is there budget for purchase provided evaluation is successful and business case can be made?
• Is there a clearly defined scope?
• Are all use cases documented?
• Is FlexDeploy installation complete?
• Are sufficient and appropriate resources allocated to complete the POC scope during the evaluation period?
• Has all the requested supporting information been collected (e.g. environment/server details)?  See Preparation for FlexDeploy POC.
• Have working sessions been scheduled?
• Have checkpoint meetings been scheduled?

Scope

The Evaluation Planning will define the scope of the evaluation:

• Technologies
• Future State Definition
• SCM Integration
• External tools such as Jira or ServiceNow
• Enviornments & Instances participating in the pipeline

Use Cases

Specific use case to be carried out (including pipeline and release).

Evaluation Project Plan

See sample project plan for 4 week evaluation.

Resources

Estimated resources required for the evaluation.  Week zero is in the two weeks leading up to the start of the evaluation.

Week 0 - Evaluation Planning / Pre-Evaluation Checklist

Week 1 - FlexDeploy Configuration & Hands-on Training

Week 2 - FlexDeploy Execution & Use Case Execution

Week 3 - Execute Use Cases contd.

Week 4 - Prepare demo, presentation & business case

Meetings

• Evaluation Planning (1 hour)
• Checkpoint #1 (30 minutes)
• Checkpoint #2 (30 minutes)
• Checkpoint #3 (30 minutes)
• Presentation/Demo/Business Case Preparation (1 hour)